AI Tool Usage & Spend Limits

Sanctioned and shadow AI tools, spend vs. approved limits.

Total AI Spend · MTD

$48.2K

▲ 12% MoM vs $43.0K in Jul

AI Tools In Use

28 sanctioned 9 shadow

Active Users

612

unique employees · 48% of headcount

Budget Used · This month

83%

1 tool over limit 9 shadow unbudgeted

Potential Savings

$12.4K/mo

~26% of spend idle seats + shadow

Every AI tool discovered across the org — the row-level data behind the KPIs above.

37 tools · 28 sanctioned, 9 shadow

Application	Category	Status	Users	Spend vs. limit	Discovered via	Last active

Advanced Insights

Portfolio-level views the table above can't show at a glance — budget & limit health, spend trajectory, and prioritized actions.

1 over limit

Actual spend against approved limits and the $58K monthly budget — plus how close each tool sits to its own limit.

Within budget in aggregate — but Microsoft 365 Copilot is over its own limit, and 17 tools sit within 25% of theirs.

▲ 12% MoM

Where is this heading vs. the $58K/mo budget?

Actual spend Monthly budget •••• Forecast

At the current run-rate, monthly spend crosses the $58K budget around October — act this quarter, not next.

1 shadow in top 10

The 10 most-used AI tools org-wide, by active users. Shadow tools shown in amber.

Sanctioned Shadow

ChatGPT Enterprise leads at 210 users — but Perplexity already cracks the top 10 with 46 users, unsanctioned.

5 to review

Prioritized actions — what a governance owner should do next.

Tool	Flag	Action
Microsoft 365 Copilotvia Okta SSO + vendor API	Over limit +24%	Review budget
GitHub Copilotvia vendor billing API	160/300 seats idle	Reclaim ~$4.5K/mo
Cursorvia finance + OAuth grant	Shadow · 22 devs	Sanction or block
Perplexityvia browser telemetry	Shadow · data risk	Review & approve
Midjourneyvia finance (personal card)	On personal cards	Consolidate

5 of 37 tools need action now — 1 over budget, 1 wasting seats, 3 shadow.

Prototype for CloudEagle.ai APM take-home · all figures are illustrative mock data · charts hand-rendered (no external libraries)

Connectors feeding the AI inventory. Each signal is normalized, attributed to a user & department, and de-duplicated into one record per tool.

5Sources connected

1Needs attention

37AI apps discovered · de-duplicated from 83

1.24MSignals ingested · last 30 days

Source	Category	Auth method	Status	Signals ingested	Sync cadence	Last sync	AI apps found
Ok Oktaokta-sso	Identity & SSO	OAuth 2.0 · SCIM	Connected	Sign-in events, OAuth app grants, user & group directory	Real-time webhook	4 min ago	21	⋯
GW Google Workspacegsuite-admin-sdk	Identity & SSO	Service account · domain-wide delegation	Connected	Login audit, OAuth token grants, Marketplace apps	Hourly · Reports API	38 min ago	14	⋯
BT Browser telemetrybrowser-plugin	Endpoint & Browser	Managed extension · MDM-deployed	Connected	AI-domain visits, in-app AI feature use, first/last seen	Real-time stream	2 min ago	33	⋯
$ Finance & Expenseconcur · ramp · corp-card	Finance & Expense	OAuth 2.0 · API key	Connected	Card transactions, expense line items, vendor invoices	Daily · 02:00 UTC	6 hrs ago	9	⋯
VB Vendor billing APIs3 vendor billing APIs	Vendor Usage API	API key · per vendor	Action neededAnthropic key expires in 6 days	Per-model token usage & cost, seat utilization, billing periods	Daily	5 hrs ago	6	⋯